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  • How to Establish a Safety Program

    Obviously, you want your company to be safe. But what if you don't have a formal safety program in place? Where do you begin? How do you bring the entire company on board and help your employees catch the vision? We are often asked these same questions.

    If your company is starting from scratch, establishing a safety program can seem like a daunting task. But it is very important. That's why we've put together this blog post - to help you easily implement a solid safety program.


    construction worker leaning against orange cone


    1. Develop a plan of action that includes both management and employee involvement.

    It's essential to develop a program that will meet the needs of everyone within your organization. However, a binder filled with procedures is not going to help your employees stay safe. That's why we recommend employee safety representatives are part of the process. This will encourage their continued support and participation.

    2. Designate a health and safety representative.

    As with any good plan, you will need to assign someone to take this responsibility. This individual must have authority to do the job and the ability to work and interact with employees at all levels within the company. Choose someone that has the knowledge of both the facility and general safety requirements. The designated person should be credible knowledgeable about the operations. Management must give adequate resources (time, authority, money) to develop an effective program.

    3. Determine the health and safety requirements of the specific workplace and operations.

    In order to succeed, you need to figure out the established requirements associated with your company's location, operations and equipment. This will help you develop a hazard assessment strategy, pinpoint hazardous areas and procedures (causing significant injury or illness) and provide the background for correction and control strategies.

    To aid with this, you will need to look into:

    • OSHA laws, regulations, and standards
    • Equipment manuals
    • Chemical inventory
    • Employee capabilities
    • Accident and injury/illness history
    • Existing safety and health materials

    4. Conduct a hazard assessment of the workplace 

    Your ultimate goal is to identify and prevent hazards. Develop an initial plan for assessing the workplace with a comprehensive safety and health survey. During the initial survey, you will want to identify any hazardous situations and all violations of laws, regulations or standards.

    Effective strategies for an initial workplace survey include:

    • Floor plans
    • Storage areas
    • Processes
    • Equipment & Pedestrian pathways
    • Job hazard analysis

    Step 5: Correct identified hazards.

    Once identified, you should promptly correct all hazards.  This will build credibility of your company's health and safety policy. Financial resources may be required to correct some hazards. Every reasonable effort must be made to provide adequate funding to protect the workplace safety and health of your company. If a complete correction of a hazard is delayed, interim measures may be necessary in some instances. 

    Step 6: Keep the workplace hazard-free.

    Once hazards are corrected, ensure that the workplace remains hazard-free. Rules and procedures should be clearly stated and understandable. Although it is not always required, work rules and emergency procedures be in writing. 

    Once the procedures are established, it is important to develop a means for enforcing them. Enforcement is particularly important initially, when management will experience the most resistance to the new rules and procedures.

    Step 7: Train Employees in Safety and Health.

    We strongly recommend training employees in safety and health. Train employees about how company’s safety and health program will benefit them and they will make the program work. Retraining is wise (we recommend annually), since health and safety are long-term commitments. Similarly, training should be required for all new employees.

    Step 8: Keep the program up-to-date and effective.

    At this point, most of your hard work is done. However, it's important to maintain the new, safer environment you've created. Don't forget to document all the work you've done so it can be reviewed to determine program effectiveness down the road.

    By following these easy 8 steps, you are well on your way to establishing a safety program. Have questions? Give us a call, we're happy to help. 



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  • ISA GC Networking Event of the Year Booth Winner

     Thank you to those who stopped by our booth!

    ISA 2014 Post Event Thank You Letter for Hubspot2 resized 600

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  • OSHA likes Fall Hazards according to 2013 data.

    OSHA recently unveiled the Top 10 most cited OSHA violations of Fiscal Year 2013. (October 1, 2012, through September 30, 2013).  All of the 2012 hazards remained on the 2013 list.  Some of the hazards moved up and a few fell from 2012 to 2013.  The top four OSHA violations remained the same and in the same order.  The following is a complete list of the top 10 most cited standards following inspections of worksites by federal OSHA. 




    2013 Total Violations

    2012 Total Violations (Rank)

    1. 1926.501 - Fall Protection


    7,250 (1)

    2. 1910.1200 - Hazard Communication


    4,696 (2)

    3. 1926.451 - Scaffolding


    3,814 (3)

    4. 1910.134 - Respiratory Protection


    2,371 (4)

    5. 1910.305 - Electrical, Wiring Methods


    1,744 (8)

    6. 1910.178 - Powered Industrial Trucks


    1,993 (7)

    7. 1926.1053 - Ladders


    2,310 (5)

    8. 1910.147 - Lockout/Tagout


    1,572 (9)

    9. 1910.303 - Electrical, General Requirements


    1,332 (10)

    10. 1910.212 - Machine Guarding


    2,097 (6)

    Total Violations




    The OSHA violations list remains largely unchanged since 2011, with only minor differences in the order of the 10 standards.
    While the violated standards are not surprises, the most significant change from 2012 to 2013 is the number of violations.  To quantify the volume of 2013 OSHA citations, the 10th most cited standard in 2013 was cited more than the fourth most cited standard in 2012.  The volume of citations demonstrates OSHA’s rising enforcement efforts during the current administration. 


    Falls pose the greatest threat for workplace accidents and OSHA citations. 

    describe the imageSince fall protection violations have topped the list for the past two years, OSHA has partnered with the National Institute for Occupational Safety and Health (NIOSH) and National Occupational Research Agenda (NORA) – Construction Sector to launch a campaign to raise awareness among workers and employers about fall hazards in construction.  The campaign addresses the serious safety concern of falls from heights and ensures workers receive the education, training and fall protection equipment needed to stay safe when working at height. 
    Falls are the most common source of injuries and fatalities in construction. What can employers do to protect workers from falls and stay in OSHA compliance?

     Frequent fall citations include:

    • the failure to install and use guardrails, safety nets, or personal fall arrest systems
    • the failure to prevent falls from roofs and open sides and edges
    • the failure to cover holes


     What does the OSHA fall safety stand  require?
    describe the image
    • evaluate worksites to identify fall hazards, including leading edges, roof lines, holes, excavations, openings in walls (including large windows) and skylights.
    • Provide fall protection if employees are exposed to fall of six feet or more.
    • Provide protection from falling objects for employees who are working below other workers.
    • Provide fall protection systems for each type of fall hazard.
    • Examples: guardrails, hole covers, safety nets, fences and personal fall arrest systems.
    • Conduct training of employees on the proper selection, use and maintenance of fall protections systems.
    If conventional fall protection systems are not feasible, employers may develop a fall protection plan.  The fall protections plan, written by a qualified person, must document why conventional fall protection systems are not feasible and what alternate measures the employer will take to prevent falls. 

    Falls can be prevented! 


    fall protection collage


    Training is one of the first steps a company can take to avoid OSHA citations and workplace accidents.  Providing effective training will reduce hazard creation and exposure, plus OSHA requires employers to train their workforce.  Another important tool to avoiding OSHA and injury is conducting periodic site safety audits.  This audit identifies site hazards, unsafe conditions and unsafe acts. Taking swift action to mitigate the hazard or unsafe act will lower the injury exposure and OSHA citation exposure.  We will be discussing how to conduct an effective safety audit and what to do with the data once it’s collected. This topic will be discussed in our March blogs. 

    links for OSHA and Fall Protection Assistance:


    OSHA Fall Protection Subpart

    Fall Clearance Calculator

    Safety Training

    OSHA etools for Fall Protection 











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ILSM Program Development

Construction safety in the healthcare sector is a challenging process. Not only does one have to take the contractor's well-being into consideration, but also the well-being of the employees, staff, patients and visitors at the facility. The most effective means to minimize risk to all parties at the facility is through the implementation of Interim Life Safety Measures (ILSM).

The purpose of ILSM is to minimize the potential hazards of construction operations in a health care facility, through a focused program dedicated to Life Safety Measures. Life Safety Measures include, but are not limited to, the following:

  • Pathways for access and egress
  • Evacuation routes
  • Fire detection and alarm systems
  • Evaluation of fire suppression systems
  • Fire extinguishers
  • Smoke-proof fire walls
  • Temporary construction partitions
  • Proper disposal of trash and construction debris
  • Monitoring Hot Work activities

At Trinity Safety Group, we use the P.I.M.E. system to ensure a successful ILSM Program. P.I.M.E is a four-step process that consists of Pre-planning, Implementation, Monitoring and Evaluation.

Trinity Safety Group, with the cooperation of the healthcare facility, project management and contractors, will identify, address and minimize the potential Life Safety hazards, prior to the start of construction operations. This is accomplished through a detailed pre-planning process that involves the following activities:

  • Review the scope of work for the project and identify potential hazards within the construction activities with the project manager, contractors and facility staff.
  • Walk the construction area and identify potential hazards in and around the working site.
  • Discuss means to eliminate the identified potential hazards discovered in the review of the scope of work and the construction walk-through.

Communicating to the contractors on means and methods to minimize the potential hazards and the implementation process is a vital step in a successful ILSM program. This necessary communication from the owner to the contractor is accomplished through training. The training will provide the contractor with the knowledge and understanding of what is required and expected during the duration of construction activity.

During the preparation and construction phases of the project, it is essential to monitor the contractor's activities, to ensure that they are following the implantation plan. A list of the discussed precautions is complied and a checklist is developed. This checklist is used as a template for periodic observations that will assist in that assurance of compliance. Deficiencies discovered during the observations will be communicated to the contractor and should be immediately corrected. A record of all observations will be kept and a database of the observations will be established for that specific project. We recommend that the monitoring of the ILSM and observations are recommended to be completed daily and should last for the duration of the project.

Upon completion of the construction phase of the project, it is necessary to evaluate the performance of the ILSM system. The database of observation information, during the monitoring phase, will be reviewed and evaluated. From this evaluation, one will be able to establish areas in which future ILSM programs can be improved. A closeout meeting with the project manager, contractor and facility staff is held to cover all areas of improvement and will be a forum for discussion of further improvement of the ILSM program. The established improvements will be documented, included in the revised ILSM program and implemented in all future ILSM operations.

With the use of the P.I.M.E. system, in ILSM programs, a healthcare facility can be assured that all necessary precautions will be taken and improvements will be implemented in order to protect the well-being of all employees, staff, patients and visitors at the facility.


Clyde "Buddy" Brady, Senior Safety Manager - ALCOA

"I have worked with Jason on several jobs, tasks, and training programs.  Jason and Trinity Safety Group are professional, knowledgeable and can get the job done in a safe and timely manner.  I would recommend Trinity Safety Group for any safety project.  In a recent job change, I will be having Trinity Safety Group conduct on-site training for all of our mobile equipment."